Constitution By – Laws, Field Trials And Procedures
ARTICLE #1: THIS ORGANIZATION SHALL BE KNOWN AS
THE NEWENGLAND HUNTING BEAGLE ASSOCIATION
ARTICLE #2: OBJECTIVE OF THE ORGANIZATION:
SECTION #1: The objective of the organization, which hereafter shall be known as the Association, shall be : To organize existing A.K.C. recognized Beagle Clubs so that all member clubs may share in the benefits which may arise as a result of their support.; To promote and develop the sport of Beagle Field Trials as they are written in the Running Rules and General Procedures adopted by the A.K.C. and this Association.; To encourage the cooperation between this Association and other Associations and / or Federations, so near as possible without violating the provisions of this Constitution and By Laws as they are written; To promote various programs accepted by the Association, which are designed to offer local, state, regional and / or national competition.
SECTION #2: To credit outstanding or acceptable performances of A.K.C. or eligible for registration, Beagles under conditions as close as possible to natural hunting conditions as determined by the selected judges within the guidelines of the A.K.C. rules. Such credits to be in the form of trophies, ribbons, and / or any other awards deemed appropriate by the delegates of the New England Hunting Beagle Association.
ARTICLE #3: ELIGIBILITY TO BECOME A MEMBER CLUB
SECTION #1: Must be in good standing with the A.K.C.
SECTION #2: Membership in the Association shall be limited to those clubs who have compiled with the minimum standards of acceptance as outlined in this constitution, and who have demonstrated a sincere desire to become a member club as indicated by their past history as it pertains to the sponsoring of Field Trials, and the sportsmanship displayed during these events.
SECTION #3: The applicant club shall file with an application with an Officer of the Association seeking membership in affidavit form, listing the following information.
The name and the headquarters of the club.
The names, addresses and phone numbers of their officers and members of the board.
Description of club, running grounds, and type of game stocked.
SECTION #4: Upon receiving the information listed in Section #3 from the applicant club, its membership shall be voted on by the delegates of the member clubs. The Association will advise the applicant club of its decision. Upon acceptance the applicant club will be required to pay an initiation fee of $50.00, and begin a probationary period of 12 months, in which time they must have completed all requirements of application acceptance by the Association. The applicant club will be required to sponsor at least one, but not more than two All Age Small Pack and/or Small Pack Option Field Trials, or Gundog Brace on Rabbit or Hare, which will be observed by a delegate from a member Association club.
SECTION #5: Upon completing the probationary period, and having received a report from the delegates selected by of the Association at an association meeting the Association President shall advise the Secretary of the applicant club, whether the applicant club has been accepted, or rejected, or whether another probationary period is justified according to the majority vote by the member club delegates. Upon acceptance the applicant club shall pay the new yearly dues of $75, and submit to the Association Secretary the address and phone numbers of their selected voting delegates.
ARTICLE #4: TERMINATION OF MEMBERSHIP
SECTION #1: Membership may be terminated by;
a. By Resignation. Any member club in good standing may resign from the Association upon written notice to the Association Secretary. b. By Lapsing. A membership is lapsed and automatically terminated if such Member clubsdues remain unpaid for 60 days after January 1 of each year. In no case may a member club whose dues are unpaid, be entitled to vote at Association meetings.
c. By Expulsion. A membership may be terminated by expulsion as provided in Article #5 of
SECTION #2: Renewal of terminated membership. Any member club whose membership was terminated for any reason shall be required to wait 2 years before renewal application of membership will be accepted by the Association to be voted on by the delegates. (Exception if termination was by written notice by a member club in good standing with the Association). If the application is voted on and accepted by the delegates, the applicant club will be required to pay an initiation fee of $50.00 and yearly dues of $75.00, and begin a probationary period of 12 months. Refer to ARTICLE #3, Section #4.
ARTICLE #5: DISCIPLINE
To:Article # 5 : Discipline
The New England Hunting Beagle Association may suspend a club , person or persons from participation in New England Hunting Beagle Association sponsored events or proceedings based on dereliction of duty, failure to follow the Association’s Constitution and By-Laws, unsportsmanlike conduct, abuse or mistreatment of animals and /or actions that are detrimental to the sport of beagling . Complainants must be notified by the Association President of such charges ten days prior the meeting this hearing is to take place and at which the charges will be read .The accused will be afforded full opportunity to re-iterate their side of the charges for their defense. All witnesses will be encouraged to attend and given ample opportunity to speak for or against. Notice of suspension must be upheld by a 2/3 majority vote of the voting delegates present. Suspension would be considered indefinite and effective immediately. The suspension may be appealed to the voting delegates of the Association at any semi-annual or annual meeting but can only be repealed by 2/3 majority vote at the annual meeting. Applicants for repulsion must notify the President of their intent to appeal no less than 10 days prior to the annual or semi-annual meeting. In the event that the delegates reverse their decision, the reversal shall become effective immediately. Any notice of suspension must be sent certified mail.
Section 2 :
Anyone found to be suspended from the American Kennel Club , any AKC affiliated Federation , Association or beagle club would be considered automatically suspended for the same duration as their current suspension and must go through the appeal process as outlined in Article # 5 , Section # 1 regardless of their current status .
ARTICLE #6: DOCUMENTS
All documents presented to the Association, such as applicants, resignations, complaints, credentials, reports, requests, etc shall be given to the president or submitted @ any annual or semi-annual meeting.
ARTICLE #7 REPRESENTATION AND VOTING
SECTION #1: Official Delegates – Each member club shall be entitled to two (2) club members being their official delegates, who shall represent their club, and cast one (1) vote each at each meeting. No delegate can represent more than one (1) club. If a club fails to have at least one (1) delegate representing them at an Association meeting it will be assessed a fine of $25.00
SECTION #2: Official Observers – Each member club shall be entitled to two (2) official observers. Observers may attend all meetings of the Association, advise and confer with their Official Delegates and take part in their decisions. But shall have no vote.
ARTICLE #8: MEETINGS · Meetings of the New England Hunting Beagle Association will be hosted by an agreed on member club, voted by the delegates, and will be held on the 3rd weekend in January, the 3rd weekend in July and one (1) to be held at the site and date of the New England Hunting Beagle Association Winners Stake, or until such time the delegates select new dates and/or locations. The first of these meetings each year will be held to have election of officers, and to discuss the upcoming business of the New Year.
SECTION #2: Special meetings – Special meetings may be called by the president, or at the request of four (4) or more delegates of member clubs. Special Meetings must be called within 60 days of request.
ARTICLE #9: WINNERS STAKE
Starting in 1990 the Annual Winners Stake of the new England Hunting Beagle Association, which is required to consist of Field and show competition if if so desired by the hosting club will be held at one of the member clubs, on the 1st weekend in June or until such time the member club voting delegates select a new site and/or date. All dogs entered in this event must have qualified at an Association Qualifying Trial for the previous season. Field Champions are automatically qualified for this Event. Measuring of hounds for this event is not necessary unless a hound has placed in two different classes. (either Derby or All Age.) All AKC registered beagles are allowed to buy in for a set fee as set by the delegates @ a regular meeting.
ARTICLE #10: OFFICERS
SECTION #1: Eligibility - To be eligible to hold a position of office you must be in good standings with the NEHBA. Officers of the Association shall be President, Vice President, General Secretary, Treasurer, and Field Trial Chairman. All office terms shall be one (1) year, and will start on February 1st and end on January 31st. Any officer may succeed himself. All financial records and books shall be reviewed and/or audited annually, prior to the election of officers by persons delegated by the President.
SECTION #2: Duties of the President – The President shall be the chief executive of the organization and shall preside at all meetings. He shall be an ex officio member of all committees. He shall cast one vote in the event of a tie vote of all voting delegates. He shall poll the delegates at all meetings or by mail.
SECTION #3: Duties of the Vice President – The Vice President shall assume all the duties and powers of the President in their respective order whenever the President is unable to attend. If for some reason the President is unable to serve his full term of office the 1st Vice President will assume the office of the President. He shall handle and correspond with the probationary clubs (receive applications, and meeting reports). Then he shall prepare a summary for a vote.
SECTION #4: Duties of the General Secretary – The General Secretary shall conduct and handle all general corresponding, both on an individual and group level. Then when a new club is ready to apply, he will refer them to the Vice President. The General Secretary shall keep all records and the minutes of the Association. He shall, within 60 days following all meetings held by the Association, send a written copy of the minutes to each secretary of the member clubs of the Association and to each members of the Board of Directors.
SECTION #5: Duties of the treasurer – The Treasurer shall receive and be responsible of all funds of this Association, and deposit all funds to the credit of the Association in a bank or trust company. He shall present a complete financial report quarterly and at each regular Association meeting to each member club. The Treasurer shall be bonded in an amount determined by the delegates. Any cost occurred for the bond will be paid by the Association.
SECTION #6: Duties of the Field Trial Chairman – The field Trial Chairman shall advise and assist in following the proper rules when conducting an Association Qualifying Trial. He will maintain a list of approved judges. He will aid in scheduling and arranging of Judging Seminars. He will be responsible for chairing a committee to oversee an apprentice judging program and to maintain all records and updates of the program. He shall maintain records of all field trial results and points of all qualifying hounds. He shall chair any awards committee for the Association Winners Stake and/or Hi Hound Awards.
SECTION #7: Vacated office – Any office vacated during the year shall be filled by appointment of the President.
ARTICLE #11: YEARLY DUES AND FINES
SECTION #1: Annual dues – The annual dues for membership in this Association shall be $75.00 per annual, payable at the annual meeting with elections.
SECTION #2: Late filing fine – The fine for late reports with the Association is $20.00 per report. If a report is not received within 15 days it is considered late.
SECTION #3: Assessment of Hounds –This assessment will be used for the benefit of all member clubs and Association Awards that will be given annually. Each member club will be assessed $30.00 per year.
ARTICLE #12: DISBURSEMENT
SECTION #1: All bills shall be paid by the treasurer on order of the voting delegates, or by order of the President.
SECTION #2: Dissolution – The Association may be dissolved at any time by the written consent of not less than 2/3 of the member groups. In the event of the dissolution of the Association whether voluntary or involuntary or by operation by law, none of the property of the Association shall be distributed to any member groups of the Association. But after payment of the debts of the Association, its property and assets shall be given to a charitable organization selected by the Board of Directors.
ARTICLE #13: ADMINISTRATION
SECTION #1: Executive Committee – There shall be an Executive Committee which shall consist of the Association President and the elected Officers and Delegates.
SECTION #2: Committee Appointments – All Committees except the Executive Committee shall be appointed by the President.
ARTICLE #14: REQUIREMENT OF MEMBER CLUBS
SECTION #1: Membership Requirement – Each member club, in order to retain its membership in the Association, is required to sponsor at least one, but not more than two All Age Association Qualifying Field Trials where high hound points are awarded. It is hopeful that at some later point in time, when voted on by the 2/3 of the voting Delegates, a Derby Qualifying Trial may be required. A Licensed Trial may be used as a qualifying trial if the club chooses to do so but no points towards high hound award shall be given. Hardship cases will be evaluated at an association meeting and this requirement maybe waived by two thirds majority vote.
SECTION #2: Member Club Filing Requirements – Each club must file, along with their dues, the name, address and phone numbers of that clubs Officers, Board of Directors, Official Delegates and all active members.
SECTION #3: After joining the New England Hunting Beagle Association, a club must hold any Qualifying Small Pack and / or Small Pack Option or Gundog Brace Field Trials according to A. K. C. and Association rules and regulations.
ARTICLE #15: AMENDMENTS TO THE CONSTITUTION AND BY LAWS
This Constitution and By-Laws can be revoked by a 2/3 majority vote of all delegates entitled to vote at any Association meeting provided all member club secretaries were notified sixty (60) days prior to the meeting.
ARTICLE #16: QUORUM
A quorum of ½ of the elected Delegates is required to conduct an official meeting of this Association.
ARTICLE #17: ORDER OF BUSINESS
SECTION #1: Order of Business at Association Meetings – At meetings of this Association, the order of business so far as character and nature of the meeting may permit, shall be as follows:
ROLL CALL REPORTS-COMMITTEE
MINUTES OF THE LAST MEETING UNFINISHED BUSINESS
REPORT-PRESIDENT ELECTION OF OFFICERS
REPORT-READING OF THE SECRETARY NEW BUSINESS
REPORT – TREASURER WELFARE OF THE ASSOCIATION
REPORT – FIELD TRIAL SECRETARY ANNOUNCEMENTS
REPORT – CORRESPONDING SECRETARY ADJOURNMENT
ARTICLE #18: RUNNING AND GENERAL PROCEDURES OF THE ASSOCIATION
SECTION #1: The Association Running and General Procedures – The Association shall adopt their Running and General Procedures for all member clubs to follow the American Kennel Club Beagle Field Trial Rules and Standard Procedures. Those rule to start and include General Procedures governing A. K. C. Beagle Field Trials run in Gundog Brace, Small Packs, or Small Pack Option. ( from the A. K. C. Beagle Field Trial rule book ).
a. Management b. Entries c. Measuring d. Judging e. Standards for Judging
SECTION #2: Standards of Judges – All judges prior to assuming their duties shall familiarize themselves with A. K. C. and Association rules and procedures and make their findings in accordance with. Judges should approach their work with the attitude that the further welfare of the breed is in their hands, and should make their findings and selections on a basis calculated toward keeping the Beagle useful for both trial and hunting purposes. Desirable Qualities include: Searching ability, pursuing ability, accuracy in trailing, proper use of voice, endurance, adaptability, patients, intelligence. Faulty actions include: Quitting, backtracking, ghost trailing, pottering, babbling, swinging, leaving checks, running mute, tightness of mouth, racing, running hit and miss, lack of independence, and bounding off. Hounds shall be credited principally for their positive accomplishments, and shall be picked up and / or demerits imposed for their faults.
SECTION #3: Searching Ability And Gun Shyness – In all Association Qualifying Field Trials both Small pack and Small Pack Option the hounds are required to be cast and search for game. Hounds that fail to search for game or interfere with other hounds that are searching, must be ordered up by the judges. After game is started, handlers will have five (5) minutes in which to get in the pack unless there is more than one hound running another rabbit. In such case, it shall be called a split pack, and the handlers will be instructed by the judges to get the hounds running together as a pack. Hounds must be tested for gun shyness in all Association Qualifying Small Pack Option Field Trials.
SECTION #4: Association Qualifying Field Trials – All Association Qualifying Field Trials must be advertised as “New England Hunting Beagle Association Qualifying Field Trial”.
SHOW JUDGES OF THE NEW ENGLAND HUNTING BEAGLE ASSOCIATION
a. The intent and propose of the following is to assist member clubs in obtaining high quality, consistent and reliable judges to be used at all NEHBA Qualifying trials in order that we may find and reward the best dual purpose beagle available for breeding
b. Qualifications to become a New England Hunting Beagle Association show judge
1. A qualified show judge must be in good standing with the A.K.C. 2. A qualified show judge must be 18 years or older.
3.When a conformation Show Competition for open sized and sexed entries will be conducted. Entry requirements for the classes are the same for the field entries. Puppy class is not mandatory, however they can be included by the sponsoring club. However, points acquired in show classes are limited to one class if the hound has also been entered in open class. Hounds entered in this class must be between six (6) months and twelve (12) months of age on the day of the show.
Special note: Twelve o’clock noon seems to be the best time of the day to conduct this conformation show with the minimum of interference with the field event, but an evening conformation show is permitted. 4. Scoring in all conformation class: Hounds shall be scored from 0 to 100 points with the first place hound receiving the closest score to 100 and the second place the next highest score, etc. See enclosed sheet for New England Hunting Beagle Association conformation scale of points taken from the A.K.C. official standard for the beagle. Scored hounds in show classes need not be placed field hounds, or placed show hounds but all hounds shall receive some score in not a disqualified hound. NOTE: The conformation show judge may not be also a field judge at the same New England Hunting Beagle Association qualifying trail.
5. The secretary will receive the hound scoring from the show judge and maintain this list until such time the field judge trial secretary posts the field winners and their respective field scores. At this time the show points, if any will be added to the field points of the field winners only. Points going into consideration for the grand final winner trophy and/or the grand final winner runner up award.
6. Tie: In the event of a tie for grand field trial trophy or the grand final runner-up trophy the following tie breaker system will be used:
. The hound with the highest field placement shall win.
. If the field place is in a tie then hound with the highest field points shall win.
. If field points in a tie then hound placing in the largest field class (defeated more field starters) shall win.
. If field classes of same size then the hound placing in the largest show class wins.
ARTICLE #19 ADDITIONAL OPTIONS AT ASSOCIATION QUALIFYING FIELD TRIALS
SECTION #1: All Member Club’s Have The Following options: A Color coded collars may be used instead of painted numbers on hounds. B Alternate packs may be run whenever it is warranted by the field trial committee. C conformation show competition may be held. D Hounds may be auctioned off. E Grand Final Winner Trophy maybe presented to the single hound scoring the highest combined total of both field and show points at the trial. F Grand Final Runner Up Trophy maybe presented to the second highest combined total of both field and show points at the trial.
SECTION #2:Color coded collars: Color coded collars may be used instead of painted numbers on the hounds
as long as it is agreed upon by the Field Trial Committee and the Field Trial judges.
SECTION #3: Conformation Show Judging: All conformation Shows shall be judged in accordance with the
AKC standard for the BEAGLESapproved Sept. 10, 1957. (refer to pg.12 ) The scale for points
shall be as follows.
EARS……..10 HIPS, THIGHS, HIND LEGS….10
MUZZLE….5 (total running gear 30 pts.)
(total head 25 pts.
CHEST & SHOULDERS….15 STERN……..5
BACK, LOIN, & RIBS……15 (total misc. 10 pts.)
(total body 35 points TOTAL POINTS: 100
SHOW DISQUALIFICATIONS 1. A Dog or a Bitch that has been spayed or neutered. 2. A Dog or a Bitch that has been changed by artificial means except as specified in the standards for it’s breed. 3. A Dog which does not have (2) normal testicles in the scrotum. 4. A Dog or a Bitch with an altered, cut, or docked tail. A Dog or a Bitch measuring more than 15” in height.
SECTION #4: Conformation show competition: In all Association Qualifying Trials having a conformation show competition, mandatory awards of Grand Final Winner and Grand Final Runner-up shall be awarded.
SECTION #5: Field Trial and Conformation Show awards: In combination Field and Show Trials; trophies and/or ribbons maybe awarded to all placing hounds and NBQ in addition to the Grand Final
Winner and Grand Final Runner-up Awards.
SECTION #6: Ties: in the event of a tie for either the Grand Final Winner or Grand Final Runner-up award, the
following tie breaker system will be used:
a) The hound with the highest field placement shall win.
b) If the field placement is a tie, then the hound with the highest field points shall win.
c) If field points are tied then the hound placing in the largest field shall win.
d) If field classes are the same size, then the hound placing in the largest show class shall win.
SECTION #7: Auctioning of Hounds: Hounds may be auctioned off at any Association Qualifying Trial provided it is advertised as such.
ARTICLE #20 NEW ENGLAND HUNTING BEAGLE ASSOCIATION AWARDS
SECTION #1: Individual Association Awards: Awards shall be given at the annual Winner’s
Stakes banquet for the following accomplishments:
a) 13” High Combined All Age
b) 15” High Combined All Age
c) Sire and Dam of the year
d) 13” High Combined derby
e) 15” High Combined derby
5. SECTION #2:To:
SECTION #2: High Hound Awards: High hound awards shall be awarded to the hound who accumulates the most points at New England Hunting Beagle Association Qualifying field trials and Winners Stakes in the following categories: 13" All Age Combined, 15" All Age Combined, 13" Derby Combined , 15" Derby Combined. Scoring shall follow this schedule: In an NEHBA qualifying trial the 1st place hound shall receive points equal to the number of entries in the class multiplied by 5; the 2nd place hound shall receive points equal to the number of entries in the class multiplied by 4; the 3rd place hound shall receive points equal to the number of entries in the class multiplied by 3; the 4th place hound shall receive points equal to the number of entries in the class multiplied by 2; and the NBQ hound shall receive points equal to the number of entries in the class multiplied by 1.
SECTION #3: Consistent hound award: Consistent hound awards shall be awarded to the 13” and 15” hound who has placed the most consistent at Association Qualifying Trials. If a tie exists in the number of placements, then the hound with the most 1st places shall win. If a tie still exists then, then the hound with the most 2nd’s shall win. ( and so forth and so on).
SECTION #4: Sire and Dam of the Year Awards: The Sire and Dam awards shall be given to the hounds who have produced the largest number of offspring placing in Association Qualifying Trials. In order to be eligible for this award the hound must have produced at least three hounds that have placed in All-age and / or Derby competition. All ties will be resolved the same way as the Consistency Award in Section #3.
SECTION #5: Eligibility for awards: Any hound competing in a New England Hunting Beagle Event is eligible to compete for the annual NEHBA high hound awards regardless of whether or not its’owner is a member of an NEHBA club. However, owner of said hound MUST BE IN GOOD STANDING WITH THE NEHBA.
08 Jan. 12 , __ __ 2012
- Article #20, Section #2 Larry Mazza, President, NEHBA
Points awarded was;
1st place = 50, 2nd place = 40, . . __ __ 2012
3rd place = 30, 4th place = 20, Officer, NEHBA
NBQ = 10
- Article #14, Section #1
Added last sentence
Article 5 rewrote ammended 1/25/2015
Article 8 , section 3 removed ammended 1/25/2015
Article 20 , section 2 ammended 1/25/2015
Hall of Fame
Brian Ridley- Bay State Beagle Club
Arthur Nigro- Merrimack Beagle Club
2011 Buddy Marks - Cape Cod Beagle Club
Tippy Willis III - Tri County Beagle Club
Bob Lincoln - Tri County Beagle Club
Tippy Willis - Tri County Beagle Club
Carl Holmstrom - Tri County Beagle Club
Tony Konisky - Central Mass. Beagle Club
Cliff Cottrell - Tri County Beagle Club
Tony Roderick - Bay State Beagle Club
Steve Carvalho - Bay State Beagle Club
Tom Bray - Central Mass. Beagle Club
Lester Frieberger - Thornton Beagle Club
Hall of Fame Criteria
ARTICLE 1. Section a) The following form is to be used as a guide to determine the eligibility for nomination of a person being considered to enter the New England Hunting Beagle Association Hall of Fame. A 110 point minimum will be considered based on criteria listed below. Said nominee must have been, or be a member in good standings of the NEHBA, NEBGF and AKC. Said nominee must have participated in local beagle field trials and events.
Section b) Signed credentials by the president and / or officer of said nominating club along with a letter of reason stating why they should be inducted shall be submitted at the annual or semi annual meeting of the NEHBA. The nominee shall then be presented by each delegate to their prospective club for approval. Twelve (12) copies for distribution to each club will be required at the meeting.
Section c) At the following annual NEHBA meeting prospective Hall of Fame nominees will be voted on by paper ballot and must be accepted by a 2/3 majority vote of the officers, delegates, and living HOF members present.
Section d) Only 2 nominees per club per year can be presented and 2 HOF members will be inducted yearly.
IF A PERSON MEETS THE ELIGIBILITY REQUIREMENT OF A CATEGORY LISTED THEN HE / SHE WILL BE AWARDED THESE POINTS.
A) Member of NEHBA Club. (mandatory requirement) 5 points
B) Served as an NEHBA officer --------------------------------------------------20 points
C) Served as an NEHBA Delegate 5 points
D) Served as a judge for 15 or more years------------------------------------ 35 points
E) Served as ajudge for 10 or more years 25 points
F) Served as a judge for 5 or more years-------------------------------------- 20 points
G) Served as a club officer 10 points
H) Won an NEHBA Consistency award --------------------------------------- 15 points
I) Have Finished 10 AKC Field Champions 50 points
J) Have Finished 5 AKC Field Champions ------------------------------------- 25 points
K) Have finished an AKC Field Champion 15 points
L) Have judged for an NEHBA club in a field event---------------------------- 5 points
M) Have judged for an NEHBA club in a Show event 5 points
N) Have bred 10 or more AKC Field Champions ----------------------------- 30 points
O) Have bred 5 or more AKC Field Champions 20 points
P) Have bred an AKC Field or Show Champions ------------------------------ 5 points
Q) Have finished 5 or more AKC Show Champions 25 points
R) Have finished an AKC show Champion---------------------------------------- 5 points
S) Have bred 10 or more AKC show Champions 25 points
T) Have bred 5 or more AKC show Champions--------------------------------- 20 points
U) Served the NEHBA as a delegate to the NEBGF 10 points
V) Served the NEHBA as a BAC delegate----------------------------------------- 20 points
W) Served as a representative on the AKC National Committee 5 points
X) Have owned a placing hound at the AKC National SPO TRIAL---------- 5 points
. . -- -- -- . .
Larry Mazza, Pres. NEHBA Officer, NEHBA -- -- --
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